Putting together a request for quote (RFQ) can be tedious, and it’s tempting to issue a generic one in order to get responses from drilling contractors faster. The problem is that this creates one of two issues—either you’ll get lots of questions as the contractors put together their proposal, or you won’t get questions, but you’ll receive proposals that are based on incomplete information and are high-risk for cost overruns. Although it’s more time consuming, the best approach is to include as much information as you can when building your RFQ. In this blog post, we’ll cover all the questions you’d ideally answer when putting out an RFQ for a sonic drilling project.
I’m sure it comes as no surprise that your contractors need to know the location of your project site. Details of the location and potential limitations allow contractors to accurately estimate their timeline and costs:
Additionally, if any of the drilling locations are inside a building, provide a few more details, such as:
Sonic is a great technology for nearly any geology, but that doesn’t mean the geology doesn’t matter when building an estimate for a bid. Different formations may require more or less time to drill, and water use or grout take may vary. If you know the answers to these questions, be sure to share that information in the RFQ:
The devil may be in the details, but so are hidden costs. The more information provided ahead of time, the more accurate their quote will be. Consider including these construction details:
Although sonic technology produces less waste than many other drilling options, it is not waste-free and you must have a plan in place for managing it. Here’s what your drilling contractor needs to know about your IDW plans:
Your contractor obviously needs to know when the proposal is due back to you, but it’s also helpful to let them know when you anticipate making a decision on who you will be working with, and when the project will begin. You may find that this saves time evaluating proposals that ultimately can’t go forward, as your project conflicts with one the vendor may already have under contract.
When writing your RFQ, you may not have all the information available to include—and that’s okay. But as you compose your request, try to include as much as you can about project location, site geology, construction details, IDW plans, and project timelines in order to get the most accurate bids from potential contractors. Download a copy of our checklist to use as reference when building your next RFQ.
If you have a project in the works and want us to bid on it, let us know.